Timecards

A timecard holds one user’s daily hours and work descriptions for one project/task pair in one workweek. Reviewers approve or reject timecards, not whole timesheets.

What a Timecard Holds

A timesheet has one timecard for each project/task pair the user logged time to that week. Each timecard:

• belongs to one user, one project, and one task
• stores the hours and work description for each day
• stores its own review status
• copies the project’s and client’s custom fields (projectCustomFields, clientCustomFields)

Statuses

Status	Meaning
draft	Saved but not submitted.
pending	Submitted and waiting for review.
approved	Every day on the timecard was approved.
rejected	At least one day on the timecard was rejected.

Because each timecard has its own status, one timesheet can contain approved, pending, and rejected timecards at the same time. All Timesheets summarizes this in the Approvals column. Search Timecards shows each timecard’s Status.

Day-Level Review

Reviewers approve or reject each day on a timecard. A rejected day needs a rejection reason. The timecard status comes from those decisions:

• approved when every day is approved
• rejected when any day is rejected

Each reviewed timecard also records the reviewer’s name and email (Approver Name, Approver Email), the review time, and an optional comment (Review Comments). See Reviewing Time for the ways to review.

Editing After Submission

Associates cannot edit pending or approved timecards. They can edit and resubmit when a timecard is rejected, or when an administrator selects Allow Resubmission on the timesheet. Resubmitting sets every timecard on the timesheet back to pending.

Related

• Concepts: Timesheets, Reviewing Time, Tasks
• API: Get Timesheets, Get Timesheet, Review Timesheet
• Webhook events: timecards.reviewed